25d ago

Admin Assistant

Hays Office Support

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Base pay
$45k - $55k
Work type
Permanent
Contract type
How this job matches you
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Pay guide
Market insights based on all Accounts Clerk/Officer jobs in Australia
Base pay range
$45k - $55k
Market average
$71k
$38k - $60k
56 jobs
$60k - $83k
482 jobs
$83k - $105k
44 jobs
$105k - $128k
3 jobs
$128k - $150k
3 jobs
$150k - $250k+
6 jobs
$71k
Market average
$47k
$200k
Skills
ADMIN ASSISTANT
ADMINISTRATIVE TASKS
ANSWERING
EXCELLENT VERBAL AND WRITTEN COMMUNICATION SKILLS
MICROSOFT OFFICE
OFFICE MANAGER
PHOTOSHOP

Full job description

Your new company
A long standing and highly reputable Ballarat based architectural practice are currently seeking the services of an experienced Administration Assistant.

Your new role

  • Assist Office Manager and Director in responding to emails as required;
  • Answering phone and relaying messages to the team
  • Scheduling and confirming meetings (Zoom and in-person)
  • Preparation of agendas, reports and meeting notes
  • Preparation of quotes and fee proposals
  • Inputting information into the company databases
  • Updating project budget sheets + forecasts
  • Manage administrative tasks
  • Errands as required;
  • Liaising with relevant internal and external contacts
  • Providing administration support and document writing
  • Updating photo library + project files
  • Tracking Awards / competitions, and assisting with entries

What you'll need to succeed

  • Excellent interpersonal skills to be able to communicate efficiently
    with individuals at all levels, internal staff and external stakeholders
  • Be confident and friendly
  • Pro-active by nature and display a high level of initiative
  • Excellent verbal and written communication skills
  • Excellent organisational skills and the ability to own this role
  • Advanced skills using Microsoft Office 365 packages
  • Resourceful with a 'get it done' attitude and the ability to hit the ground running
  • High attention to detail
  • Experience using Adobe Creative Suite – Acrobat Pro, InDesign, Photoshop (highly desirable)
  • Experience using Xero accounting software (highly desirable)
  • Tech / social media savvy

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

LHS 297508 #2559119

Job details
Date posted
23 Sep 2021
Category
Admin & Office Support
Occupation
Accounts Clerk/Officer
Base pay
$45k - $55k
Work type
Permanent
Job mode
Standard hours
Work Authorisation
Australian Citizen / Permanent Resident

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